Privacy Policy
Last Updated: 22 September 2025
This Privacy Policy describes how Standard Form Inc. (“Standard Form,” “we,” “our,” or “us”) collects, uses, and protects information when you use our AI-powered physician scheduling platform (the “Service”). By using the Service, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We collect the following categories of information to operate and improve the Service:
1.1 Account Information
When you create an account, we collect basic details such as your name, email address, and organization. This information is used for authentication, account management, and communication.
1.2 Calendar Integrations
To provide scheduling functionality, we may request access to third-party calendars such as Google Calendar or Microsoft Outlook. With your permission, we may access:
Calendar availability and event metadata (e.g., time, title, participants)
Basic profile information (e.g., email address, display name)
We do not access or store patient data, clinical notes, or Protected Health Information (PHI).
1.3 Scheduling Data
When you use the Service, we collect information related to physician schedules, staffing assignments, and availability preferences. This data is used solely to generate and manage schedules.
1.4 Payment Information
We use Stripe as our third-party payment processor. Standard Form does not directly collect or store your payment card details. When you provide payment information, it is handled by Stripe and subject to Stripe’s own Privacy Policy.
1.5 Automatically Collected Information
When you access the Service, we may automatically collect:
Log data (IP address, browser type, access times)
Device identifiers
Cookies or local storage data for authentication and user preferences
2. How We Use Information
We use collected information only for Service-related purposes:
2.1 Service Operation. To provide, maintain, and improve the scheduling platform.
2.2 Authentication and Security. To verify identity, secure accounts, and prevent misuse.
2.3 Service Improvement. To understand usage patterns and optimize features.
2.4 Communication. To send administrative messages, service updates, and (with your consent) product announcements.
We do not sell or rent your data.
3. Data Storage and Security
3.1 Storage. Data is stored on secure servers in the United States, managed by established cloud providers.
3.2 Encryption. We use encryption to protect data in transit and at rest.
3.3 Retention. We retain information as long as necessary to operate the Service. When your account is deleted, we remove or anonymize your data except as required by law.
4. Information Sharing
We only share information in limited circumstances:
Service Providers. With trusted vendors who help operate the Service (e.g., cloud hosting, payment processors), under confidentiality obligations.
Calendar Providers. With Google or Microsoft to enable calendar integrations, according to their APIs and terms.
Legal Requirements. When required by law, regulation, or valid legal request.
We do not share data with advertisers or third parties for marketing purposes.
5. Your Rights and Choices
Depending on your jurisdiction, you may have the right to:
Access a copy of your personal information
Request correction or deletion of your information
Export your data
Withdraw consent for certain data uses
To exercise these rights, contact us at founders@heystandard.com.
6. Cookies and Tracking Technologies
We use cookies, local storage, and similar technologies to:
Keep you signed in
Save scheduling preferences
Improve Service functionality
You can disable cookies in your browser, but some features may not work properly.
7. International Data Transfers
Our Service is hosted in the United States. If you access the Service from outside the U.S., your information may be transferred and processed in the U.S.
8. AI Features
The Service uses AI to generate scheduling suggestions. AI outputs are based on the data you provide. We do not use your data to train external AI models. Final scheduling decisions remain your responsibility.
9. Marketing Communications
By creating an account, you may receive product and feature updates. You can opt out at any time by:
Clicking the “unsubscribe” link in emails, or
Contacting us at founders@heystandard.com
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Material changes will be communicated by email or through the Service. Continued use of the Service after changes indicates acceptance.
11. Contact Us
For questions about this Privacy Policy, contact us at:
Email: founders@heystandard.com
Company: Standard Form Inc.
Location: United States of America